Matrox Human Rights Policy
Matrox is committed to upholding and promoting human rights as set forth in the Universal Declaration of Human Rights and other internationally recognized frameworks. We recognize the dignity, equality, and rights of all individuals and are committed to respecting and promoting human rights throughout our operations, business relationships, and in the communities in which we operate.
1. Introduction
As a leading high-tech company with a global supply chain, with direct supplier relationships with manufacturers around the globe Matrox Graphics Inc., Matrox Central Services Inc., and its affiliates (collectively referred herein as “Matrox” or “we”) recognize the importance of ensuring that our operations and products, and the supply chains that support these, adhere to the highest ethical standards. As an organization, we are committed to advancing ethical principles, social responsibility, and respect for human rights in our business operations.
Matrox is deeply committed to upholding and protecting human rights throughout our operations and supply chains, and to fostering welcoming, inclusive, caring and safe workplaces that are free from discrimination and harassment and where all people are treated with respect and dignity. This policy also outlines our commitment to preventing and addressing the risks of forced labour and child labour, both of which are fundamental violations of human rights.
In accordance with our obligations under the Canadian Fighting Against Forced Labour and Child Labour in Supply Chains Act, 2023 (the "Modern Slavery Act"), this Human Rights Policy aims to provide a clear definition of forced labour and child labour, establish robust due diligence measures and mitigate the risk of forced labour and child labour in our operations and supply chains. This policy is guided by the UN Guiding Principles on Business and Human Rights, the OECD Guidelines for Multinational Enterprises on Responsible Business Conduct, and the ILO’s fundamental conventions, ensuring ethical practices and respect for human rights, labour standards, and environmental sustainability.
2. Policy Statement
2.1 Respect for Human Rights: We commit to recognizing and respecting the human rights of all individuals. This includes but is not limited to the rights to equality, privacy, non-discrimination, freedom of speech, and access to essential needs such as food, water, education, and health.
2.2 Non-Discrimination and Inclusion: We prohibit discrimination based on race, ethnicity, gender, sexual orientation, religion, disability, age, or any other protected characteristic. We foster an inclusive environment where diversity is celebrated.
2.3 Labour Rights: We are committed to fair labour practices, ensuring that employees work in safe conditions, are paid fairly, and have the right to collective bargaining and freedom of association. Forced labour, child labour, and human trafficking are strictly prohibited.
2.4 Health and Safety: We ensure a safe and healthy working environment for all employees, contractors, and visitors, in compliance with local and international health and safety standards.
2.5 Freedom of Expression: We respect the right to freedom of expression and encourage an environment where individuals can express their views without fear of retaliation.
2.6 Modern slavery: We prohibit the use of forced labour or child labour, as defined in Canada’s Modern Slavery Act, and any form of modern slavery. We are committed to implementing effective measures to identify, prevent, and address risks of forced labour, child labour or modern slavery within our business operations and supply chains.
3. Responsibilities
3.1 Senior Management: Senior Vice presidents, Vice Presidents and Directors (Senior management) are responsible for establishing and overseeing the implementation of this policy, allocating necessary resources towards the identification and prevention of discrimination, unhealthy and unsafe work environments and forced and child labour, and ensuring compliance with legal requirements, including Matrox’s reporting obligation under the Modern Slavery Act.
3.2 Employees: All employees are required to familiarize themselves with this policy and are responsible for ensuring that they understand our commitments in relation to human rights as set out herein. Employees are required to report any suspected cases of modern slavery, or non-compliance with this policy, and cooperate with relevant authorities and internal investigations into suspected non-compliance.
3.3 Suppliers and Contractors: Suppliers and contractors are expected to comply with our standards on Human Rights, including modern slavery and to implement their own policies and procedures to prevent and address Human Rights including modern slavery within their operations and supply chains.
3.4 Human Resources: The Human Resources department is responsible for ensuring that recruitment, hiring and employment practices comply with applicable legislation, rules and regulations, and comply with Matrox’s ethical standards. In particular, the Human Resources department is responsible for ensuring that:
3.4.1 recruitment, hiring and employment practices are consistent with the principles and values as set out in this Human Rights policy,
3.4.2 [if applicable] workers contracted through employment agencies are not responsible for paying fees or costs related to recruitment, relinquishing identification documents or other personal items, are provided with contracts of employment written in a language understood by the worker
3.4.3 workers are provided with contracts of employment that clearly indicate the terms and conditions of employment, include provisions on wages, wage deductions, conditions for termination of employment, overtime, and other issues related to preventing forced labour.
3.4.4 training is provided to employees on a variety of awareness and reporting procedures.
3.5 Procurement: The Procurement Department has the overall responsibility to ensure that suppliers and business partners comply with this Policy. Matrox’s Sr. Vice President of Global Operations has the primary and day-to-day responsibility for implementing this policy, monitoring its use and effectiveness, ensuring it remains up-to-date and fit for purpose, dealing with any queries about it, and auditing internal control systems and procedures to ensure they are effective in countering modern slavery. Management at all levels are responsible for ensuring those reporting to them understand and comply with this policy and are given any necessary training.
3.6 We expect that our employees, suppliers, contractors, and business partners will adhere to the principles set forth in this policy and will report any concerns in a timely manner.
3.7 Risk Assessment and Due Diligence
Matrox conducts regular risk assessments to identify areas within our own operations and the operations of our suppliers that carry a risk of forced labour and child labour.
We engage in due diligence processes to assess the ethical and legal compliance of our suppliers, contractors, and business partners, including evaluating their policies, practices, and transparency regarding labour rights and working conditions.
Where significant risks of modern slavery are identified, we will take appropriate action to mitigate these risks. This may include the implementation of corrective action plans, enhanced supervision or monitoring, temporary suspension, termination, and removal from any of Matrox’s approved supplier/vendor lists on a temporary or permanent basis.
3.8 Training and Awareness
Training on this policy, and on the risk Matrox business faces from modern slavery in its supply chain, will be given where needed.
Training programs include information on identifying and reporting suspected cases of modern slavery, as well as the consequences of non-compliance with this policy.
3.9 Reporting Mechanisms
Matrox encourages all employees to report of any concerns or suspicions regarding a violation to this policy through designated channels. Employees are encouraged to advise their immediate supervisors who will then notify the Vice President of Human Resources and /or the Director of Legal Affairs as necessary.
Suppliers, partners or other third parties may report any concerns to:
Email: [email protected]
Mail: Matrox Legal Department 1055 boulevard Saint-Regis Dorval, Quebec Canada H9P 2T4
Reports will be investigated promptly and confidentially by the appropriate department (HR or Legal Department), and corrective actions may be taken as appropriate, in accordance with our policies and legal obligations.
3.10 Continuous Improvement
We are committed to continuously improving our efforts to combat modern slavery through regular review, evaluation, and enhancement of our policies, procedures, and practices.
Feedback from employees, upper management, and external experts will be sought to inform our approach and ensure its effectiveness.
3.11 Compliance and Enforcement
Non-compliance with this policy may result in disciplinary action, termination of contracts, or legal proceedings, depending on the severity of the violation.
Matrox will cooperate with law enforcement authorities and relevant stakeholders in investigations and prosecutions related to forced labour, child labour and modern slavery.
3.12 Communication
This policy is communicated to all employees, suppliers, contractors, and business partners, and is made publicly available on our website.
We strive to engage in transparent communication with our customers and suppliers about our efforts to combat forced labour, child labour and modern slavery and our progress towards achieving our goals, including through our annual reporting under the Modern Slavery Act.
3.14 Review and Revision
This policy will be reviewed regularly to ensure its relevance and effectiveness in addressing modern slavery risks.
This policy does not replace any local or provincial human rights policies, including but not limited to harassment, workplace violence and accessibility policies. In the event of a conflict between a local or provincial policy and this policy, the provisions of the local or provincial policy shall prevail.
Amendments may be made to this policy as necessary to reflect changes in laws, regulations, best practices, or organizational requirements.